Calculating quorums in real time with the software

Constitutive and deliberative quorum: two different measures

The constitutive quorum is the minimum level of participation for the session to be validly constituted. The deliberative quorum is the majority needed to approve the individual resolution. They are two distinct measures: a meeting may be validly constituted yet fail to approve an item because the deliberative majority required for that matter is missing.

Both are measured in heads and in thousandths (millesimi). Reliable software shows the manager, at any moment, the number of owners present, the corresponding thousandths value and the comparison with the thresholds set for the current call and for the type of item being voted.

First and second call thresholds

At the first call the meeting is validly constituted with the presence of owners representing two-thirds of the value of the building and the majority of participants. Resolutions are valid if approved by the majority of those present and at least half the value of the building.

At the second call, constitution requires the presence of owners representing at least one-third of the value of the building and one-third of the participants, with resolutions valid by the majority of those present and at least one-third of the value. Software that knows whether the first or second call is underway automatically applies the correct thresholds, without the manager having to remember them by heart.

• First call, constitutive: two-thirds of the value and majority of participants
• First call, deliberative: majority of those present and half the value
• Second call, constitutive: one-third of the value and one-third of participants
• Second call, deliberative: majority of those present and one-third of the value

Reinforced majorities for qualified matters

Some decisions require higher majorities. The innovations of Article 1120 and other qualified resolutions demand the favourable vote of the majority of those present representing at least two-thirds of the value of the building. Applying to these items only the ordinary-administration majority is an error that exposes the resolution to a challenge.

The software should distinguish the type of each agenda item and associate the correct threshold, flagging when the votes collected are not sufficient for that type of decision. In this way the manager does not risk declaring an innovation approved without the reinforced majority.

Updating during the session

The quorum calculation is not a fixed figure: it changes each time an owner enters, leaves or steps away temporarily. A participant present at the opening but absent during the vote counts in the constitutive quorum but not in the deliberative one. Recording entries and exits allows the software to recalculate the value present in real time and to flag whether the quorum is still guaranteed.

When attendance drops below the threshold, the system warns that resolutions can no longer be passed until the quorum is restored. This avoids the error, frequent in long meetings, of voting at the end of the session with half the participants already gone.

The quorum in the minutes

The verification of the constitutive quorum and the calculation of the deliberative quorum for each item are elements that must appear in the minutes and that are examined in case of litigation. Software that calculates these thresholds automatically carries them directly into the minutes, ensuring consistency between what was verified in the session and what is documented.

AmministraPro calculates constitutive and deliberative quorums in real time, on heads and thousandths, applying the correct thresholds by call and by type of matter, and carries the results into the final minutes. The features are described at /funzioni and the plans with their costs at /prezzi.

Frequently asked questions