Practical guide
How to check your share in the expense allocation
The allocation schedule is the part of the statement that concerns you most closely: it translates the common expenses into the share you must pay. Checking it does not require advanced skills, but a method: verifying the thousandths (millesimi) attributed to your unit, understanding by which criteria the expenses were divided, adding up the advances already paid and recalculating the final balance. The Italian Civil Code, in Articles 1123, 1124, 1125 and 1126, sets the allocation criteria according to the type of expense. This guide shows you how to redo the figures of your position and spot any errors before approving the statement.
Step-by-step check of your share
- Find your unit in the allocation schedule and the thousandths attributed
- Compare the thousandths with those in the millesimi table attached to the rules
- Verify which allocation criterion was applied to each item
- Recalculate the share of one item: total expense times your thousandths divided by one thousand
- Add up all the advances you paid during the year
- Compare total due minus advances with the balance requested
- Check that the personal expenses charged to you are correct
- Report any difference in writing before the vote
Start from your thousandths
Most condominium expenses are divided based on ownership thousandths (millesimi), as established by Article 1123 of the Italian Civil Code. The first check, therefore, is to verify the thousandths attributed to your unit in the allocation schedule and compare them with those in the millesimi table attached to the condominium rules.
The thousandths are the key that determines your slice of every common expense. If the number in the allocation does not match the one in the official table, all the figures charged to you will be wrong: it is an error to correct at the root before proceeding with the other checks.
Understand which criteria were applied
Not all expenses are divided by general thousandths. Article 1124 governs the allocation of stair and lift expenses, with one part by thousandths and one based on floor height; Article 1125 concerns ceilings, vaults and floor slabs; Article 1126 the flat roof in exclusive use. The expenses of a service may also fall only on those who use it.
Check that the correct criterion was applied to each item. A common error is to allocate by general thousandths an expense that should follow a specific table, or to charge everyone an expense that concerns only some units. Also check any exemptions provided by the rules.
- General expenses: ownership thousandths (Art. 1123)
- Stairs and lift: half thousandths, half floor height (Art. 1124)
- Separate services: borne by those who use them (Art. 1123, third paragraph)
- Flat roof in exclusive use: allocation under Art. 1126
Redo the calculation of one item
To verify concretely, take an expense item and reconstruct your share. The basic formula is simple: the item's total expense multiplied by your thousandths and divided by one thousand. If the item follows a table other than the general one, use the thousandths of that table.
Repeat the operation on two or three significant items. If your figures match those in the allocation schedule, the allocation method is consistent. Small rounding differences are normal; noticeable variances need clarifying.
Check advances and balance
The last step is your overall position. Add up the advances you paid during the year based on the budget and subtract them from the total expenses charged to you resulting from the final accounts. The result is the balance: owed if you paid less than due, credited if you paid more.
Verify that the amount of the requested balance matches your calculation and that the recorded advances correspond to the payments actually made. With software such as AmministraPro you can consult your personal account statement from the private area, with advances, shares and balance already linked to the expenses: you find the features at /funzioni and the plans at /prezzi.
Frequently asked questions
Where do I find my unit's thousandths?
Your unit's thousandths are shown in the millesimi table attached to the condominium rules and reported in the statement's allocation schedule. You can verify them by comparing the two documents: if they do not match, ask for clarification, because the correct value is the one in the approved table.
Why are some expenses not divided by general thousandths?
Because the Italian Civil Code provides specific criteria for some expenses. Stairs and lift follow Article 1124, ceilings and slabs Article 1125, the flat roof in exclusive use Article 1126. In addition, the expenses of a service may fall only on those who use it. It is correct for different items to follow different tables.
I paid more advances than due: how do I recover the credit?
If the final accounts show a balance in your credit, the amount is usually offset against future shares or refunded according to what the meeting decides. Verify that the credit is correctly carried in your personal account statement and, if it does not appear, report it to the manager.
Does an error in my allocation invalidate the whole statement?
Not necessarily the whole statement, but the approval resolution can be challenged if the allocation violates the legal criteria or the approved tables. It is preferable to have the error corrected before the vote, recording your objection in the minutes if the correction does not happen.
Can I request a new thousandths table if I think mine is wrong?
Revising the thousandths tables is possible in the cases provided by Article 69 of the implementing provisions of the Italian Civil Code, for example due to errors or changed conditions of part of the building. It is a procedure separate from checking the statement and requires a meeting resolution or, in the cases provided, recourse to the court.
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