Practical guide
How to Weight Votes by Millesimi at the Meeting
At a condominium owners' meeting, a vote is not counted only by heads, but also by thousandths (millesimi). Each owner carries the weight of their own unit, expressed in the millesimi table, and the validity of a resolution depends on reaching two thresholds together: a minimum number of those present and a minimum share of millesimi. Understanding how a vote is weighted is essential to calculate majorities correctly, especially when an owner holds several units or represents others by proxy. This guide explains, with simple examples on a building of 1000 millesimi, how to assign the right weight to each person and how to sum it to verify the outcome.
The double track: heads and millesimi
The condominium voting system runs on a double track. On one side counts the number of owners, on the other the proportional value of their units, expressed in millesimi. A resolution is approved only if it reaches both thresholds set for the matter and for the call.
This avoids two opposite distortions. If only the number counted, many owners of small units could decide on expenses that fall mainly on the large owners. If only millesimi counted, a few large owners could impose decisions on everyone else. The double count balances the two interests.
Where each vote's weight comes from
The weight of each vote is set by the general-ownership millesimi table, which distributes 1000 millesimi among all units based on their value. A large flat has more millesimi than a studio, so its vote weighs more in the value count, while still being a single head.
It is important not to confuse the tables. The general-ownership table determines the vote's weight and the allocation of most expenses, while specific tables such as the stairs or lift table serve to allocate certain expenses, not to weight the vote at the meeting.
The case of an owner with several units
An owner who holds several units remains a single head in the count of the number, but sums the millesimi of all their units in the count of value. For example, someone who owns three flats of 40, 50 and 60 millesimi carries a single head and 150 millesimi in total.
This affects the calculation of majorities. In the number of those present, that owner counts as one, but in value they weigh 150 millesimi. Mistakenly assigning three heads, one per flat, would distort the count of those present and of the majorities.
The weight added by proxies
Whoever represents others by proxy sums both the heads and the millesimi of the grantors, within the limits of Article 67. An owner with 80 millesimi who represents two grantors of 70 and 60 millesimi counts, in the tally, as three heads and 210 millesimi in total.
In weighting votes, one must therefore keep together one's own presence and proxies. A frequent error is to count the millesimi of proxies but forget to add the corresponding heads, or vice versa, resulting in an inconsistent count between number and value.
A complete counting example
A meeting with 7 physically present who represent, between their own units and proxies, 780 millesimi. On an ordinary resolution on second call, owners for 5 heads and 520 millesimi vote in favour. The resolution is approved: there is the majority of those present, 5 out of 7, and the required 333.33 millesimi are exceeded.
The cross-check confirms consistency: the sum of the favourable, contrary and abstaining heads must equal 7, and the sum of their millesimi must equal 780. When both tracks add up, the count is reliable and the outcome can be proclaimed.
Weighting votes with management software
Assigning heads and millesimi to each owner by hand, taking several units and proxies into account, is the most delicate part of the count. With AmministraPro each owner already has their millesimi and any proxies associated, and the system automatically calculates the vote's weight by heads and by value.
This keeps the majority count consistent on both tracks and the minutes report verifiable figures. The vote-management features and the available plans are described on the /funzioni and /prezzi pages.
Frequently asked questions
Why is the vote also counted by millesimi?
Because the condominium is a community of owners with different shares. Counting only heads would ignore each person's economic weight, while counting only millesimi would give power to large owners. The double count, heads and millesimi, balances the two interests and requires a resolution to reach both thresholds to be approved.
Which table determines the vote's weight?
The vote's weight derives from the general-ownership millesimi table, which distributes 1000 millesimi among the units based on their value. Specific tables, such as the stairs or lift table, serve to allocate certain expenses and not to weight the vote at the meeting. Confusing the tables leads to errors in the majority count.
Does an owner of three flats have three votes?
No. In the count of the number of those present they count as a single head, because they are a single owner. In the count of value, instead, they sum the millesimi of all their units. For example, three flats of 40, 50 and 60 millesimi give one head and 150 millesimi in total. Assigning three heads would distort the count of those present.
How are the votes of those with proxies summed?
Whoever represents others sums both the heads and the millesimi of the grantors, within the limits of Article 67. An owner with 80 millesimi who represents two grantors of 70 and 60 millesimi counts as three heads and 210 millesimi. Heads and millesimi of the proxies must be added together, without forgetting either, for a consistent count.
How to verify that the count is correct?
With a cross-check: the sum of the favourable, contrary and abstaining heads must equal the number of those present, and the sum of their millesimi must equal the millesimi present. If one of the two tracks does not add up, there is an error in the assignment of weight that must be corrected before proclaiming the outcome of the vote.
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