Features & tools
The dashboard of contract and policy deadlines
A condominium accumulates deadlines of different kinds: maintenance contracts with a cancellation term, policies to renew, periodic system checks, tax obligations. When each lives in a separate sheet, the risk of forgetting one is high. A deadline dashboard gathers them in a single view, sorted by date and priority, with alerts flagging what is coming. For the manager it becomes the page from which to check each condominium's status at a glance. Let us see what it must contain and how to use it for management without surprises.
Why a single view is needed
The condominium's deadlines are not all of the same kind, but they share a common risk: if one passes unnoticed, the consequences fall on the manager and the owners. A contract renewed by inertia, a policy left to lapse, a system check not carried out in time can generate avoidable costs or liability.
Concentrating all deadlines in a single dashboard removes fragmentation. Instead of checking several sheets, the manager has one page showing what is due soon, sorted by urgency, across each of the managed condominiums.
What to gather in the dashboard
A complete dashboard gathers the contract deadlines with their cancellation terms, the renewals of policies such as the building's comprehensive cover, the periodic checks on systems subject to inspections, such as lifts and heating systems, and the condominium's tax and administrative deadlines.
Each deadline is best given a priority level and a proportionate alert lead time: a contract with a long cancellation notice should be flagged earlier, an imminent check should be highlighted more strongly. Visually distinguishing what is due from what is still far off helps focus attention where it is needed.
From alerts to action
The dashboard is not just a list: it is the starting point for action. From a highlighted deadline the manager can open the contract, gather new quotes, prepare a cancellation notice or plan a system check, without searching for documents elsewhere.
This view is also useful at the handover: whoever takes over management immediately finds the picture of open deadlines, an element tied to the manager's obligation to hand over the condominium's documentation set out in Article 1129 of the Italian Civil Code when the assignment ends.
A safeguard on diligence
Keeping deadlines under control is part of the diligence required of the manager in managing the common areas under Article 1130 of the Italian Civil Code. A dashboard documenting how deadlines were handled offers concrete evidence of this diligence, useful in case of disputes.
AmministraPro gathers the deadlines of contracts, policies, checks and obligations in a single dashboard, with alerts and priorities, so that the manager can check all condominiums from one page. To see how the dashboard is organised you can visit /funzioni, while /prezzi indicates the plan suited to the number of properties managed.
Frequently asked questions
Which deadlines should the condominium dashboard gather?
A complete dashboard gathers the cancellation terms and deadlines of maintenance contracts, the renewals of policies such as the building's comprehensive cover, the periodic checks on systems subject to inspections, such as lifts and heating systems, and the condominium's tax and administrative deadlines. Gathering deadlines of different kinds in one view prevents one from staying isolated in a separate sheet and passing unnoticed.
Why assign a priority to deadlines?
Not all deadlines carry the same weight or the same useful lead time. A contract with a long cancellation notice should be flagged well before the term, while an imminent system check should be strongly highlighted. Assigning a priority and a proportionate alert lead time helps the manager focus attention where it is needed, without spreading it over deadlines that are still far off.
Is the deadline dashboard useful at the handover?
Yes, very much. Whoever takes over management immediately finds the picture of open deadlines on each condominium, without having to reconstruct it from the documents. This is tied to the manager's obligation, set out in Article 1129 of the Italian Civil Code, to hand over the condominium's documentation at the end of the assignment. An orderly dashboard makes the handover faster and reduces the risk that a deadline is lost in the change of management.
Does a deadline dashboard help demonstrate the manager's diligence?
Keeping deadlines under control is part of the diligence required in managing the common areas under Article 1130 of the Italian Civil Code. A dashboard showing how each deadline was handled over time offers concrete evidence of this diligence, useful in case of disputes from the owners or requests for clarification at the meeting.
How does AmministraPro organise the deadline dashboard?
AmministraPro gathers in a single dashboard the deadlines of contracts, policies, system checks and obligations, with alerts and priority levels, so that the manager can check all condominiums from one page and act directly from each deadline. To learn more you can visit /funzioni, while /prezzi shows the plans suited to the number of properties managed.
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