Features & tools
The condominium dashboard: what it should show
An administrator managing several buildings cannot start each day by opening ledgers, spreadsheets and email one by one. A dashboard exists to answer, in a single glance, three questions: where does the money stand, what is due soon, and what still needs a decision. Done well, it turns routine oversight into an immediate visual check rather than a manual reconstruction. Done poorly, it becomes another screen nobody trusts because the numbers do not match the accounting behind them. This guide sets out the indicators that actually matter for Italian condominium management, why each one belongs on the first screen, and how a tool like AmministraPro organizes them so the administrator opens the app and already knows where to act.
Account balances and cash position
The first thing an administrator needs is the real cash position of each managed building: current account balance, any petty cash, and the balance of each cost center if the building keeps separate accounting lines under article 1123 of the Civil Code. This is not an estimate calculated at year end, it is the balance as it stands today, reconciled against actual bank movements.
A dashboard that shows a balance disconnected from the underlying transactions is worse than no dashboard: it invites the administrator to make decisions on a number that will need correcting later. The safer approach is a live balance drawn directly from recorded income and expense, one figure per building, with a drill down into the movements that produced it.
Arrears and pending collections
Arrears are the indicator with the most direct legal consequence: under article 63 of the implementing provisions of the Civil Code, the administrator can be asked to pursue non paying owners, and delay in that process can itself become a liability. The dashboard should show, per owner, the outstanding amount, the age of the debt, and whether a formal reminder has already been sent.
Useful groupings include: owners overdue by more than the standard payment term, owners with a formal notice already issued, and the total exposure of the building relative to the yearly budget approved by the assembly. Seeing this as a ranked list, not just a total, is what lets the administrator decide who to contact first.
Deadlines: assemblies, renewals, mandatory checks
A condominium carries a calendar of recurring obligations that do not wait for anyone: the ordinary assembly to approve the budget, insurance renewals, and mandatory system checks such as the periodic elevator inspections required under UNI 10801 and related maintenance rules, or the boiler efficiency checks tied to the building's heating system.
These deadlines belong on the dashboard precisely because they are easy to lose track of across dozens of buildings. A short list of what falls due in the coming weeks, sorted by date rather than buried in a document archive, prevents the administrator from discovering a lapsed inspection only after an incident.
Open maintenance requests and interventions
Every reported issue, from a stuck intercom to a leak in a common area, generates a maintenance ticket that needs a status: reported, quote requested, approved, in progress, closed. A dashboard that only shows the count of open tickets is not enough; it should distinguish urgent safety related requests from routine ones, because the priority is not the same.
This view also protects the administrator: a documented trail of when an issue was reported and when it was resolved is relevant evidence if a dispute over responsibility for damage arises later, since ordinary maintenance of common parts is squarely within the administrator's duties under article 1130 of the Civil Code.
How AmministraPro brings these together
AmministraPro's dashboard is built around exactly these four blocks rather than a generic set of charts: cash balance per building, arrears ranked by exposure, upcoming deadlines sorted by date, and open interventions grouped by status and urgency. Each figure links back to the underlying record, so a balance or an arrears total is never just a number to trust blindly, it is one click away from the transaction or the owner ledger that produced it.
The goal is that an administrator managing many buildings can open the app, see which ones need attention today, and only then go deeper into the specific building. Details on how this is organized, along with current plans, are available on the features and pricing pages.
Frequently asked questions
Does a condominium dashboard replace the annual financial statement?
No. The annual statement (rendiconto condominiale) required under article 1130 bis of the Civil Code is a formal document approved by the assembly, with income and expense reported by cost center. A dashboard is an operational view for day to day management: it shows the current balance and pending items so the administrator can act promptly, but the statement remains the document of record submitted to owners for approval. AmministraPro keeps both connected: the dashboard figures and the statement are drawn from the same underlying accounting entries, so they never diverge.
How current should the arrears figure be?
It should reflect payments as they are recorded, not a snapshot rebuilt periodically by hand. If an owner pays today, the dashboard should show the updated exposure without the administrator needing to recalculate anything. This matters because the administrator's duty to pursue non paying owners under article 63 of the implementing provisions runs on real dates, and an outdated figure can lead to either an unnecessary reminder or a missed one.
Should the dashboard be different for the administrator and for the individual owner?
Yes, they answer different questions. The administrator needs cross building visibility: which buildings have arrears, which have upcoming deadlines, which have open interventions. An individual owner only needs their own position: what they owe, when the next assembly is, what has been decided on common parts. AmministraPro separates these two views so each user sees only the relevant slice, which also respects data minimization principles under the GDPR.
What happens to mandatory technical deadlines, like elevator checks, if they are missed?
Missing a mandatory periodic check, such as those required for elevators under UNI 10801 and related maintenance obligations, can expose the condominium to sanctions and, more importantly, to real safety risk, and it can also raise questions about the administrator's diligence in managing common parts under article 1130 of the Civil Code. This is exactly why these dates need to sit on the first screen of a management tool rather than in a folder checked only once a year.
Can a small condominium with few units benefit from a dashboard, or is it only useful for large administrators?
It helps in both cases, for different reasons. A large administrator needs it to avoid losing track of dozens of buildings at once. A small condominium, sometimes self-managed by an owner acting as administrator, benefits because the same four indicators, cash, arrears, deadlines, interventions, are exactly what a non-professional administrator is most likely to overlook without a structured view. AmministraPro's plans are designed to scale from a single building to a full portfolio.
Try AmministraPro
Accounting, thousandths-based cost splitting, meetings, communications and artificial intelligence in a single Italian software, compliant with UNI 10801 and GDPR.