Features & tools
The maintenance dashboard in your software: what it shows and why it matters
A maintenance dashboard is the summary page a condominium software dedicates to the technical management of the building. Instead of leafing through folders, emails and diaries, the manager finds open faults, jobs in progress, upcoming inspections and recent history in one place, with counters and filters by building. It turns scattered data into concrete priorities: knowing immediately which lift is waiting for a re-check, which report has been stuck for days, which certification needs renewal. It connects the manager's duty to keep and update technical documentation, set out in Article 1130 of the Italian Civil Code, with a day-to-day operational view.
What a maintenance dashboard collects
The dashboard aggregates three families of information. The first covers reports and fault tickets: how many are open, for how long, and who they are assigned to. The second covers scheduled maintenance: periodic plant inspections, service contracts, and safety certification deadlines. The third covers history: recently completed jobs, with cost and supplier, useful for comparisons and reporting.
The value lies not in the single figure but in seeing them together. A heating fault carries a different weight if the next periodic inspection is close, or if the same plant has already generated three jobs in the past year. The dashboard brings these elements side by side and makes them readable at a glance.
- Open tickets and reports, with age and owner
- Inspections and certifications due in the coming days
- Scheduled jobs on the technical calendar
- Latest completed jobs with supplier and amount
The indicators that really count
Not every number deserves front-page space. The most useful indicators are few and actionable: the number of tickets open beyond a certain number of days, safety deadlines within a short horizon, jobs waiting for a quote or for the owners' meeting to confirm. A good dashboard highlights what is late or close to expiring, not what is already fine.
The goal is to reduce the risk of oversights. Many disputes against the manager arise precisely from technical obligations that expired unnoticed. A counter flagging imminent inspections in red acts as a structural reminder rather than relying on memory.
Filters by building and by status
Anyone managing several buildings needs to move quickly from the overall view to a single property. Filters by building, by plant and by ticket status make it possible to isolate, for example, all plumbing reports still open, or all fire-safety inspections due across the managed portfolio.
The same logic helps distribute work within the office. By filtering on the assigned colleague, the supervisor sees each person's load and rebalances stalled cases. The dashboard becomes a tool for internal coordination too, not only technical monitoring.
From data to action
A dashboard is only useful if every item leads to action without changing page. From an open ticket you move to the job record, assign the supplier, attach the quote. From a red deadline you generate the inspection order or the notice to owners. This direct link avoids the constant switching between separate tools that is the real cause of delay.
AmministraPro offers a maintenance dashboard that combines tickets, deadlines and job history in a single view, with direct links to operational actions. The features are described on the /funzioni page and the plans with their limits are summarised in /prezzi, so each office chooses the setup that fits the size of its portfolio.
Frequently asked questions
How is a maintenance dashboard better than a simple list?
A list shows everything at the same level, while the dashboard orders by priority and urgency. It gathers open tickets, imminent deadlines and jobs in progress into a readable summary, highlighting what is late. It helps the manager decide where to act first instead of scrolling through pages of undifferentiated data.
Does the dashboard replace the technical document register?
No, it is complementary. Technical documentation must be kept and updated as required by Article 1130 of the Italian Civil Code. The dashboard is the operational view that flags deadlines and statuses, but manuals, minutes and certifications remain archived in the software as the building's file, available whenever needed.
Can I see all my buildings on one screen?
Yes, anyone managing several properties gets an aggregated view and can filter by single building, by plant or by status. This lets you isolate, for example, all inspections due across the portfolio, or all reports still open on a specific building, without opening one case at a time.
How does the dashboard prevent missed deadlines?
It highlights inspections and certifications nearing their term within a configurable horizon, so the obligation appears before it expires. Many disputes arise from technical checks left to lapse: an always-visible indicator acts as a structural reminder and does not depend on any single person's memory.
Try AmministraPro
Accounting, thousandths-based cost splitting, meetings, communications and artificial intelligence in a single Italian software, compliant with UNI 10801 and GDPR.