Comparison
Basic or complete plan of condominium software
Almost every condominium software offers several plan tiers: a low-priced basic plan and one or more complete plans with the full toolkit. The right choice is not always the complete one, nor always the basic one: it depends on what the firm actually does each month. A basic plan can be enough for those managing few buildings with essential needs, while those who communicate often with owners, run complex meetings or want the reserved area find in the complete plan features that reduce manual work. This comparison helps distinguish indispensable features from accessory ones, so you can choose the tier aligned with your way of working, without paying for what you do not need or being left short.
Compared
| Criterion | Basic plan | Complete plan |
|---|---|---|
| Accounting and expense allocation | Present in the essential features | Present with more articulated criteria and tables |
| Meetings and minutes | Often limited or absent | Complete with quorum, proxies and notices |
| Communications and reserved area | Reduced or not included | Included, with notifications and self-service consultation |
| Number of manageable condominiums | Sometimes limited by thresholds | Wide or with no practical limit |
| Suited to | Few buildings with minimal needs | Active firms with several condominiums and more filings |
What usually sets the two plans apart
The difference between basic and complete is not random: it reflects the level of management complexity. The basic plan usually covers the fundamental features, register of owners, accounting and expense allocation, enough to keep the accounts of a simple building. The complete plan adds the tools needed as management grows: structured meetings, communications to owners, reserved area, richer document management.
Understanding where this line falls is the first step. Not every complete feature is needed by everyone, but some, such as meeting management under Articles 66 and 67 of the implementing provisions or the statement of accounts compliant with Article 1130-bis, are hard to give up for anyone who administers professionally.
When the basic plan is enough
The basic plan is not a fallback choice. For those managing one or few buildings, perhaps with few units and settled procedures, the essential features cover most of the work. Keeping the accounts, allocating expenses and producing the basic documents can suffice when communication with owners is direct and volumes are contained.
In these cases, paying for a complete plan would mean bearing a cost for rarely used features. The rule is honest: the right plan is the one covering what you actually do, not the one with more items in the price list. Staying on the basic makes sense until recurring needs emerge that the basic does not meet.
When it is worth moving to the complete plan
Some signals indicate that the basic plan is becoming tight. When they appear regularly, the time spent compensating for the basic's limits exceeds the price difference with the complete.
- The number of managed condominiums grows and with it the volume of filings
- Meetings require managing quorum, proxies and structured minutes
- Owners ask to consult documents and their accounting position on their own
- Communications become frequent and need traceability and notifications
- The basic plan imposes thresholds on the number of manageable buildings or units
The mistake of choosing on price alone
Choosing the plan by looking only at the monthly price leads to two mirror mistakes. The first is taking the basic to save and then working by hand on what the plan does not cover, losing more time than you save. The second is taking the complete for safety and paying for features you will never use.
The correct assessment starts from the firm's real activities, not from the price list. Listing what you do each month and checking which plan covers it without manual work gives a more reliable answer than comparing prices. A slightly more expensive plan that removes hours of repetitive work is almost always cheaper than a cheap one that leaves them on the table.
How to decide practically
The useful method is to map a typical month: how many meetings, how many communications, how many condominiums, how many document requests. On this basis you understand whether the basic's essential features suffice or whether you need the complete's. It is also worth considering expected growth, so you do not have to change plan right after choosing one that is too tight.
AmministraPro offers plans in growing tiers, so each firm chooses the toolkit aligned with its management volume, with the option to move up when needs change. The features of each tier are described on the /funzioni page and the plans with their costs on the /prezzi page, to compare what is included in each before deciding.
Frequently asked questions
How do I tell if the basic plan is enough for my firm?
By mapping a typical month of work: how many condominiums you manage, how many meetings you hold, how many communications you send and how many document requests you receive. If the essential features, register of owners, accounting and allocation, cover these activities without forcing you to work by hand on what is missing, the basic is enough. If recurring needs emerge that the basic does not meet, that is the signal to consider the complete.
Which complete-plan features are hard to give up?
Those tied to the professional manager's duties: meeting management with quorum, proxies and minutes under Articles 66 and 67 of the implementing provisions, the statement of accounts compliant with Article 1130-bis, traceable communications and the reserved area for owners. These are recurring activities that, if handled by hand, erode more time than the plan that includes them costs.
Is it worth taking the complete plan right away for safety?
Not always. Taking the complete out of caution means paying for features that may never be needed, if the firm manages few buildings with minimal needs. The correct choice starts from real activities, not from the fear of being left short. If the complete's features find no concrete use in daily work, the basic remains the more consistent choice, with the option to move up when needed.
Is changing plan later complicated?
In cloud software the switch between plans is generally simple and does not involve data loss, because it is a matter of enabling or disabling features on the same base. This makes it reasonable to start from the plan aligned with current needs and move up as management grows, instead of oversizing the initial choice. It is still worth checking the upgrade conditions with the provider in advance.
Does the basic plan limit the number of manageable condominiums?
It depends on the provider. Some basic plans impose thresholds on the number of manageable buildings or units, others do not. It is a point to check before choosing, because a threshold reached during the year would force an unplanned plan change. Those expecting to grow should consider this limit among the selection criteria, not just the monthly price.
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