Features & tools
Consulting your own accounting position from the owner portal
Knowing at any time how much you owe and how much you have already paid is, for an owner, the main reason to open the portal. The personal accounting position is the up-to-date snapshot of this relationship: the instalments issued on your unit, the payments recorded, the outstanding balance and, in the background, the way expenses have been allocated. Article 1130-bis of the Italian Civil Code requires the administrator to keep an accounting register that every owner has the right to consult, and a well-built portal is nothing more than that register made readable and always at hand. This guide explains what you find in the accounting position, how to interpret it and which rights underpin it.
What the accounting position includes
A unit's accounting position gathers in one place the financial information that concerns it. It is not a simple number, but a set of entries that, read together, explain how the current balance was reached. A useful portal presents them in an orderly, chronological way, so that the owner understands the origin of each charge.
The value lies in completeness and consistency: the same amounts the administrator manages on the platform must appear, without discrepancy, in the owner's private area. When the figure shown to the owner is a misaligned copy of the real one, transparency turns into confusion and verification phone calls.
- The instalments issued on the unit with their due dates
- The payments recorded and attributed to each instalment
- The outstanding balance, in debit or in credit
- The thousandths share on which the allocation is calculated
How to read the allocation of expenses
Every charge arises from an expense allocated among the units. The general rule is that of Article 1123 of the Italian Civil Code: expenses are divided in proportion to the thousandths (millesimi) of ownership, save for different agreements or specific criteria for certain systems. Some items follow dedicated tables, such as stairs and lifts under Article 1124, or central heating under the criteria of the UNI 10200 standard where applicable.
A portal that shows not only the amount but also the criterion by which it was calculated helps the owner understand why two units in the same building pay different figures. This is not a marginal detail: understanding the allocation reduces disputes and makes the meeting more aware when it approves the budget and the final statement.
The link with the accounting register
The portal's accounting position does not replace the register required by Article 1130-bis of the Italian Civil Code, it is its window. That register documents in chronological order the cash movements and the financial situation of the condominium, and every owner has the right to inspect it and to obtain a copy at their own expense.
The portal makes this right exercisable continuously, not only in the days before the meeting. The owner no longer has to formally request access to the records for an ordinary check: they open the private area and see their position. The right, in case of broader needs, to request the complete documentation from the administrator according to the terms of law nonetheless remains firm.
Checking your position sensibly
An effective consultation starts from a few questions: does the balance match what I recall having paid? Do the instalments issued reflect the budget approved at the meeting? Have my payments been attributed to the right instalments? A well-designed portal lets you answer these questions in a few seconds, and report any anomalies immediately.
If a payment appears missing or attributed to the wrong instalment, the owner reports it to the administrator attaching the receipt, and the correction is reflected in the private area. In AmministraPro the owner's accounting position reads the same register the administrator updates from the web platform, so there are not two separate sets of accounts that can diverge; the private-area features and plans can be compared on the software's features and pricing pages.
Frequently asked questions
Do I have the right to see my accounting position at any time?
The owner's right to consult the accounts derives from Article 1130-bis of the Italian Civil Code, which requires the administrator to keep an accounting register and grants every owner the power to inspect it and obtain a copy at their own expense. The portal does not create a new right, but makes that right exercisable continuously, showing the position of one's unit without the need for formal requests for ordinary checks.
Why do two units in the same condominium pay different amounts?
Because expenses are allocated in proportion to the thousandths of ownership under Article 1123 of the Italian Civil Code, and some items follow specific criteria, such as stairs and lifts under Article 1124 or central heating under the UNI 10200 standard where applicable. Units with different thousandths, or served differently by a system, therefore bear different shares of the same expense.
Does the portal's accounting position replace the official register?
No, it is a window onto it. The accounting register required by Article 1130-bis remains the official record kept by the administrator, documenting the cash movements and financial situation of the condominium. The portal shows the owner their position continuously and readably, but for broader needs the right to request the complete documentation according to the terms of law remains.
What do I do if one of my payments does not appear in the balance?
It is best to first check the date of the payment, because with some methods posting takes a few days. If time has passed and the payment is still not attributed, report it to the administrator attaching the receipt. The correction, once recorded on the platform, is reflected in the accounting position shown in the private area.
Does a credit balance mean I have paid too much?
A credit balance indicates that the payments attributed to the unit exceed the instalments issued up to that point. It may derive from an advance, from a favourable adjustment in the final statement or from an early payment. It is not in itself an error, but it is worth checking its origin in the accounting position and, if in doubt, asking the administrator how the credit will be handled in subsequent cycles.
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