Budget for a condominium with a porter

The components of concierge cost

The porter's cost is not the same as net pay. The budget must provide for the total labour cost, which includes the gross pay set by the sector collective agreement, employer contributions, accident insurance, the thirteenth-month share and the annual set-aside for severance pay.

To these are added any allowances provided by the contract, the costs of cover during holidays and sickness, the fees for the labour consultant or the body that handles payroll, and the running costs of the service flat, such as utilities and maintenance charged to the condominium.

• Gross pay from the collective agreement
• Employer social security and insurance charges
• Thirteenth-month payment and accessory items
• Set-aside for severance pay
• Cover during holidays and sickness
• Service flat costs and payroll administration

Sample structure of the item

The concierge section of the budget can be organised so each component is readable: annual labour cost, severance-pay set-aside, cover charges, service flat costs, payroll administration costs. A section subtotal helps owners see the overall weight of the service.

The severance-pay set-aside deserves attention: these are sums that accrue every year but will be paid on termination of the relationship. Providing for them in the budget and setting them aside in a fund prevents the condominium from having to call for an extraordinary contribution at termination for a debt already built up over the years.

How to allocate the porter's cost

Concierge service costs fall among costs for common services and are allocated, absent a different criterion set by a contractual regulation, according to the ownership thousandths table under Article 1123, first paragraph, of the Italian Civil Code. Many condominiums, however, adopt a specific concierge table when the regulation provides one.

If the service does not serve all units equally, the contractual regulation may provide for a differentiated allocation. Absent such a provision, the general table applies. It is important to check which criterion the condominium has adopted, to avoid allocation errors that generate disputes.

Changing or ending the service

Abolishing the concierge service affects a common service and existing employment relationships, so it requires a meeting resolution with adequate majorities and must be handled with care for the obligations towards the worker. These extraordinary aspects do not belong in the ordinary budget, but it is useful for the manager to inform the meeting when the matter is on the table.

The ordinary budget records the service as it stands at the drafting date. If a change occurs during the year, such as reduced hours or a replacement, the effects are reflected in the final accounts and, if significant, in an updated budget submitted to the meeting.

Managing the concierge budget with software

Keeping all the components of labour cost, the set-asides and the allocation by the correct table under control is easier with management software. The software links the concierge item to the thousandths adopted, keeps the history of set-asides and generates instalments consistent with the chosen criterion, reducing the risk of errors.

With AmministraPro you can set the concierge section, manage set-aside funds and produce the allocation and instalments without manual calculation. The features are described on the /funzioni page and the plans on the /prezzi page.

Frequently asked questions