Choosing software
The first software when you start managing condominiums
Taking on a first condominium management mandate in Italy means handling two things at once: meeting the requirements of article 71 bis of the implementing provisions of the civil code, and organizing accounting and document management from scratch. There is no need to start with tools built for large portfolios of hundreds of units. What matters is software that covers the legal duties, the dedicated bank account, the resident registry, and the annual statement, and that grows with the number of buildings managed over time. This guide covers what to verify before choosing, what to automate immediately to avoid falling behind in the first months, and how to organize the ongoing training the law requires.
Checklist for a first condominium management mandate
- Confirm all requirements of art. 71 bis of the civil code implementing provisions are met
- Keep certificates from the initial training course and plan for periodic updates
- Open a dedicated bank account for the condominium (art. 1129, paragraph 7)
- Set up the resident registry with data for every unit and owner
- Load the correct allocation tables for general expenses, heating, and elevator
- Choose software that automatically generates the financial statement per art. 1130 bis
- Set up a traceable communication channel with residents
- Store meeting minutes, quotes, policies, and equipment certifications in one place
- Verify the chosen software's pricing scales with the number of buildings managed
The article 71 bis requirements come before any software
Before choosing any tool, a condominium manager in Italy must meet the requirements set out in article 71 bis of the implementing provisions of the civil code: enjoyment of civil rights, no convictions for crimes against public administration or property, no preventive measures pending, no legal incapacitation, no record of protested payments, a secondary school diploma, and completion of an initial training course with an ongoing obligation of periodic training. Software does not replace these requirements, but it becomes the concrete tool through which the manager demonstrates diligence in bookkeeping and communication with residents, as required by article 1129 of the civil code.
- Confirm all subjective requirements of art. 71 bis before accepting any mandate
- Keep records of the initial and periodic training courses completed
- Open the dedicated condominium bank account required by art. 1129, paragraph 7
- Set up the resident registry required by art. 1130, no. 6
- Prepare the register of appointment and removal of the manager
What to automate from the very first building
In the first months of activity the real risk is accumulating manual work that becomes impossible to recover once the number of managed buildings grows. It pays to set up certain automations from day one, ones that modern condominium software handles natively, rather than chasing them with separate spreadsheets for each building.
A structure that is orderly from the start also avoids the most common difficulty of a first mandate: reconstructing the accounting situation by hand when the first annual meeting arrives.
- Automatic expense allocation based on ownership shares and specific allocation tables (heating, elevator, stairs)
- Recording of condominium fee payments with reconciliation against the dedicated account
- Generation of the annual financial statement in the structure required by art. 1130 bis (accounting register, financial summary, explanatory note)
- Management of communications to residents with a traceable record of what was sent
- Storage of mandatory documents (meeting minutes, quotes, insurance policies, equipment certifications)
How to choose the right software for a starting mandate
Someone managing one or a few buildings does not need the same features as a firm with hundreds of units in its portfolio, but the tool still has to be correct from the very first use: a wrong expense allocation or an incomplete financial statement exposes the manager to challenges at the annual meeting and, in more serious cases, to liability toward residents. AmministraPro is also built for people just starting out: its structure follows the logic of the civil code, ownership shares, allocation tables, resident registry, financial statement, without requiring complex setup, and its pricing is designed to grow with the number of buildings managed, so the cost of the tool stays proportional to actual activity.
Before subscribing, it is worth checking that the software maintains a resident registry, keeps accounts separate for each building managed, and produces a financial statement that can be exported for presentation at the annual meeting, alongside support that helps close the operational gaps typical of the first few months.
Ongoing training: a requirement, not an option
Article 71 bis requires the manager to update their knowledge through periodic training courses, a requirement that continues for the entire duration of the activity and is not satisfied by the initial course alone. It is worth keeping a separate archive, even just a folder inside the management software or document system, with certificates from courses completed: in case a resident raises an objection or a check occurs, being able to show periodic training is a concrete form of protection for the manager.
Frequently asked questions
What are the minimum requirements to become a condominium manager in Italy?
Article 71 bis of the civil code implementing provisions requires enjoyment of civil rights, no convictions for crimes against public administration, public trust, or property, or for intentional crimes punished with more than two years of imprisonment, no preventive measures pending, no legal incapacitation, no record of protested payments, a secondary school diploma, and completion of an initial training course with an ongoing obligation of periodic updates.
Do I really need management software for my first condominium?
It is not a legal obligation, but article 1130 bis requires a financial statement structured into an accounting register, a financial summary, and an explanatory note, and article 1130 requires several registers to be kept. Doing this by hand with separate spreadsheets becomes risky with as few as two or three buildings. Software like AmministraPro organizes the structure the law requires from the very first condominium, reducing the risk of errors in the first statement presented at the annual meeting.
How much does it cost to start managing with software if I only have one condominium?
Cost depends on the plan chosen and the number of units managed. AmministraPro uses a model that adjusts to the number of buildings under management, so someone starting with a single building pays a proportional cost that only increases as the client portfolio grows. Current pricing details are available on the pricing page.
What happens if I do not meet the periodic training obligation?
Periodic training is a requirement for continuing in the role under art. 71 bis, and its absence can be grounds for challenge by the assembly or by third parties in a dispute over the manager's diligence. It is worth keeping certificates from completed courses in an organized archive, even within the same management software used for accounting, so they can be produced quickly if requested.
Which features should I start with, without using every advanced feature of a software?
For a first mandate the priorities are automatic expense allocation based on ownership shares, recording payments against the dedicated condominium account, and generating the annual financial statement in the form required by art. 1130 bis. AmministraPro covers these three points from its base plan, leaving more advanced features, such as managing multiple collaborators or additional modules, for when the number of buildings managed grows.
Try AmministraPro
Accounting, thousandths-based cost splitting, meetings, communications and artificial intelligence in a single Italian software, compliant with UNI 10801 and GDPR.