Features & tools
The per-supplier intervention history in the software
Knowing who repaired the boiler last year, how much it cost and whether the work is still under warranty should not depend on the manager's memory. The per-supplier intervention history gathers under each firm all the jobs it has carried out, with date, amount, description and outcome. In the software this register becomes an operational tool: it spots recurring problems, makes warranties enforceable, avoids paying twice for the same fault and feeds the supplier evaluation. Let us see how to set it up and why it is useful to the manager and the owners.
What to record for each intervention
Each intervention should be recorded with the execution date, the common area or system involved, a short description of the work, the amount paid and the outcome. It also helps to note any warranty period on the materials or on the work, so as to know until when a defect can be disputed at no new cost.
Linking the intervention to the supplier's invoice and its payment closes the accounting loop: on one side the technical work is visible, on the other the financial movement, and the two pieces of data do not remain disconnected as happens when maintenance lives on paper and accounting in another system.
Spotting recurring problems
A well kept history reveals patterns that memory misses. If the same system needs frequent interventions, or if a fault returns a few months after a repair, the register shows it clearly and lets the manager assess whether extraordinary maintenance or replacement is worthwhile, instead of endlessly chasing repairs.
This reading is also valuable at the owners' meeting: bringing the owners the documented sequence of interventions on a system makes the proposal of a decisive job easier to understand and easier to approve under Articles 1135 and 1136 of the Italian Civil Code.
Making warranties enforceable
Many avoidable costs arise from forgetting that a job is still covered by warranty. If the history records the intervention date and the warranty duration, a defect appearing within the valid period can be disputed to the supplier without incurring a new expense.
For interventions on systems subject to periodic checks, keeping the work history, inspection reports and certificates together helps demonstrate that maintenance was carried out regularly, an element that also matters for the manager's responsibility in the custody of the common areas.
History as the basis of evaluation
The intervention history is the most reliable source for evaluating a supplier: punctuality, quality and recurrence of problems emerge from recorded facts, not from impressions. A judgement anchored to history is defensible and useful to whoever will manage the condominium in future.
AmministraPro gathers the intervention history under each supplier's record and links it to invoices, payments and evaluation, so that the manager has the full picture of every firm in one place. To understand how the intervention register is organised you can visit /funzioni, while /prezzi indicates the plan suited to those managing several condominiums.
Frequently asked questions
Why keep an intervention history split by supplier?
Splitting the history by supplier lets you see at a glance all the jobs carried out by a firm, with dates, amounts and outcomes. It is the basis for assessing reliability, checking whether an intervention is still under warranty and spotting recurring faults on the same system. A history fragmented across scattered invoices does not allow these quick readings, which instead guide maintenance decisions.
Does the intervention history help enforce warranties?
Yes. By recording for each intervention the date and the warranty duration on the work or materials, the manager knows until when a defect can be disputed to the supplier at no new cost. Without this memory there is a risk of paying for a second repair on a fault that was still covered, an entirely avoidable financial loss for the condominium.
How is the intervention history used at the owners' meeting?
Bringing the documented sequence of interventions on a system to the meeting makes it clear to the owners why extraordinary maintenance or a replacement is proposed instead of continual repairs. A clear picture of the costs already incurred and the frequency of faults supports an informed resolution under Articles 1135 and 1136 of the Italian Civil Code and reduces disputes.
Should the history be linked to the condominium's accounting?
Yes, the link between the technical intervention, the invoice and the payment is what makes the history truly useful. On one side the work carried out is documented, on the other the financial movement it produced. Keeping the two worlds separate, maintenance on paper and accounting in another system, leads to duplicate entries and errors in the report that are then hard to correct.
How does AmministraPro keep the intervention history?
AmministraPro gathers interventions under the record of the supplier that carried them out and links them to invoices, payments and evaluation, so as to have the full picture of every firm and every system in one place. Those who want to see how the register is structured can visit /funzioni, while /prezzi shows the plans suited to the number of condominiums managed.
Try AmministraPro
Accounting, thousandths-based cost splitting, meetings, communications and artificial intelligence in a single Italian software, compliant with UNI 10801 and GDPR.