Features & tools
Voting in a remote owners' meeting from the owner app
The video-conference owners' meeting has become a stable part of condominium practice, but taking part remotely and voting with legal value are two different things. Article 66 of the implementing provisions of the Italian Civil Code allows video-conference participation even when the regulation does not provide for it, with the consent of the majority of owners, but voting remains subject to the same majorities and the same weighting by thousandths (millesimi) as ever. A well-built app does not change these rules: it only makes them faster and verifiable, showing in real time who has voted, with what weight and whether the quorum is reached. This guide explains how the owner votes from the app, how they are identified and what gives legal value to what happens on screen.
What the law says about the remote meeting
Participation in the owners' meeting by remote means is allowed by Article 66 of the implementing provisions of the Italian Civil Code. The meeting may be held even entirely by video conference with the prior consent of the majority of owners, and the minutes, drafted by the secretary and signed by the chair, must be transmitted to the administrator and to all owners with the same formalities required for the notice of meeting.
What the remote format does not change are the quorums. The constitution of the meeting and the validity of resolutions remain governed by Article 1136 of the Italian Civil Code, which sets the majorities in terms of heads and of thousandths depending on the matter being voted on. The app is therefore a tool that collects votes, but it cannot lower or alter the thresholds set by law.
How the owner is identified
For a vote cast from the app to have value, it must be certain who is casting it. The owner accesses the session with their own private-area credentials, the same ones linked to their property unit in the register. This link is what allows the system to assign the correct thousandths weight to the vote automatically, without manual calculations by the chair.
Where several units are registered to the same person, the vote's weight is the sum of the thousandths of those units. In cases of joint ownership or of proxy, ordinary rules apply: joint owners of the same unit are entitled to a single representative at the meeting, and proxies follow the limits of Article 67 of the implementing provisions. Good software handles these cases by clearly showing who is voting and on whose behalf.
Weighted voting and real-time quorum
The most useful difference compared to a show of hands is that the app immediately calculates the weighted result. Each vote in favour, against or abstaining is summed not per head, but according to the linked thousandths, and the system shows whether the resolution has reached the double majority required for that type of decision.
This visibility reduces the errors that arise from manual counting at the end of the meeting, especially in large buildings. The chair and the administrator see the quorum status update as the owners vote, and the owner themselves has confirmation that their vote has been recorded.
- Vote in favour, against or abstaining for each agenda item
- Automatic sum by heads and by thousandths
- Real-time check of the majority required by Article 1136
- Confirmation to the owner that the vote has been recorded
The minutes remain the authoritative record
However much the vote takes place on screen, the record that produces legal effects remains the minutes. The results screen is a support tool, but it is the minutes signed by the chair and the secretary that certify the decisions taken, and they must be transmitted to all owners according to the formalities of Article 66. Useful software makes it easier to draft the minutes from the recorded outcomes, but does not replace them.
It is worth remembering that the app does not derogate from the notice periods, which remain those set by law, nor from the rules on first and second call. In AmministraPro the owner's participation and vote take place from the private area linked to their unit, with the thousandths weight calculated automatically and the minutes generated from the outcomes; features and plans for the remote meeting can be compared on the software's features and pricing pages.
Frequently asked questions
Does a vote cast from the app have the same value as one cast in person?
Yes, provided the ordinary rules are respected. Article 66 of the implementing provisions allows video-conference participation with the consent of the majority of owners, and the vote collected by the app contributes to forming the majorities required by Article 1136 of the Italian Civil Code exactly like an in-person vote. What gives value to the decision is the minutes signed by the chair and the secretary, not the results screen.
How does the app give my vote the right thousandths weight?
The owner logs in with their private-area credentials, linked to their property unit in the register. The system therefore knows the thousandths of that unit and assigns them automatically to the vote. If a person owns several units in the same condominium, the weight is the sum of the relevant thousandths. This avoids manual counting by the chair and reduces errors in larger condominiums.
Does a remote meeting require an amendment to the regulation?
No. After the amendments introduced into the legislation, video-conference participation is allowed even if the regulation does not provide for it, as long as there is the consent of the majority of owners, as established by Article 66 of the implementing provisions of the Italian Civil Code. The notice periods and the rules on first and second call remain unchanged.
Can I vote from the app even if a joint owner takes part in the meeting?
Joint owners of the same unit are entitled to a single representative at the meeting, so the vote for that unit is cast by the person designated as representative, not by both separately. Well-designed software makes clear who is voting for each unit and on whose behalf, also handling proxies in compliance with the limits of Article 67 of the implementing provisions.
What happens if my connection drops during the vote?
If the connection is interrupted before the vote on an item is recorded, that vote is not counted as cast and the position should be treated as a temporary absence on that item. This is why the minutes, and not the video session, remain the authoritative record: they record who was present and how each agenda item was voted, and they must be transmitted to all owners according to the formalities set by law.
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