Income From Leased Common Premises: Who Declares It

Income from leased common premises is not declared by the condominium, but by each owner pro rata in their own tax return. Since the common part belongs to all members, the rent collected is attributed to individuals in proportion to the thousandths (millesimi) of ownership and must be treated as income from buildings. The manager allocates the rent collected in the calendar year and certifies to each owner the share of income, a figure needed to correctly complete the income from buildings section.

Who Decides to Lease the Common Parts

The owners' meeting may resolve to lease to third parties, or to an owner, common spaces and premises: the roof terrace for an antenna, the perimeter wall for a sign, the former porter's room as storage, the facade for an advertising space. The condominium earns a rent that belongs collectively to the co-owners of the asset granted for use. The decision falls within the management of common assets and produces income that must be correctly classified for tax purposes.

Why Taxation Is Pro Rata

The condominium is not an autonomous taxpayer for income tax: it is a management body without its own tax personality for this income. Income produced by common assets is therefore attributed pro rata to individual owners, based on the thousandths of ownership, under the transparency principle. Each owner contributes their fraction to the formation of their total taxable income.

Rents from common premises are classified as income from buildings. Each co-owner reports their share of the fee in the buildings section of their return, that is box RB of the Individuals Income Model or box B of Model 730, with reference to the tax year in which the income is collected.

The Manager's Role in Allocation

Each year the manager allocates the rent collected in the previous calendar year to the individual owners, in proportion to the thousandths of ownership. In practice, the manager must provide each owner with the share of income attributable to them, so that the owner can report it in their return. Without this certification the individual cannot correctly reconstruct their position.

• The manager collects the rent and records it among the condominium's income.
• At year end they allocate the rent among owners in proportion to the thousandths.
• They certify to each owner the share of income collected in the calendar year.
• The owner reports the share in the income from buildings section.
• The share contributes to the individual's total taxable income.

The Exclusion Threshold Does Not Apply to Leased Premises

For minor income from common parts there is a threshold above which the individual owner has a filing obligation. However, this exclusion does not apply to leased properties and to shops: when the common part is leased, the related share of income must always be declared by the owner, regardless of the amount. This is a point often misunderstood, which produces omissions in personal returns.

Flat Tax and the Individual Owner's Options

The option for a substitute regime for rental income, such as the cedolare secca flat tax, is a choice that belongs to the individual owner who is a natural person, for their share, where the conditions are met in relation to the type of property and contract. The condominium does not exercise the option as a single unit. This means that, within the same contract on the common part, owners may find themselves in different tax positions depending on their individual choices.

Transparency Toward Owners

Since income falls on individuals, clarity of certification is decisive. The owner must be able to see the total rent, their share in thousandths and the reference period. An orderly year-end communication reduces filing errors and requests for clarification, and shields the manager from disputes over the correctness of the allocation.

Management software such as AmministraPro lets you record the contract on the common part, track the rents collected and automatically produce, for each owner, the statement of the income share attributable in proportion to the thousandths. The features for accounting and common parts income are described on /funzioni, with the available plans on /prezzi.