Unit numbering and name plates in a condominium

Interior unit numbering and name plates on the intercom, mailboxes and common doors are elements of order and delivery that concern the appearance of the common parts. The cost of standardising plates and numbering, when it concerns fixtures placed on common parts, is shared according to the general ownership thousandths (millesimi) under Article 1123 of the Italian Civil Code, while displaying one's name remains the individual's choice, in compliance with EU Regulation 2016/679 and the appearance resolved by the meeting.

Why consistent interior numbering helps

Clear interior numbering makes it easier to deliver mail, admit emergency services, deliver parcels and identify units in condominium documents. The interior number assigned by the condominium does not replace the street number given by the municipality, but complements it to find your way inside the building. Orderly numbering is especially useful in buildings with several staircases, several blocks or units created by successive subdivisions.

Name plates: appearance and uniformity

Name plates on the intercom panel and mailboxes affect the look of the shared entrance. The meeting may resolve a uniform format, for example type of holder, size and colour, applying the protection of architectural appearance in Articles 1120 and 1122 of the Italian Civil Code. The individual owner must follow the resolved format but keeps the choice of whether to display the surname, an initial or only the interior number.

Privacy: a name on the intercom is lawful

Displaying your surname on the intercom or the mailbox does not breach data protection rules: it is minimal data, functional to being found and receiving mail. EU Regulation 2016/679 protects the owner from the display of unnecessary data, not from the ordinary indication of one's name for delivery purposes. The manager cannot require the display of further data, such as a phone number, nor publish lists that make irrelevant information visible.

• The owner chooses whether to display surname, initial or interior number.
• The meeting may standardise the holder format for appearance.
• Data not needed for delivery cannot be imposed.
• Those selling the unit may ask that the plate be updated to the new owner.

Who decides and how the cost is shared

Standardising plates and numbering on common fixtures involves a cost resolved by the meeting when the amount is appreciable, under Article 1135. The cost is shared by general thousandths, because the work serves everyone without distinction. A single owner's plate that changes holder, instead, is borne by the person concerned. Minor replacement or repair of the panel falls under ordinary maintenance entrusted to the manager by Article 1130.

Updating data on a change of owner or tenant

Every sale or new lease requires updating plates, intercom and the condominium register. Article 1130, number 6, of the Italian Civil Code requires the manager to keep the condominium register updated with the details of holders of real rights and of holders of personal rights of enjoyment. Updating in good time avoids mix-ups in deliveries and meeting notices.

Register and contacts always up to date

Keeping numbering, plates and the register aligned is easier with dedicated tools. Management software such as AmministraPro lets you update owners' data in a single place, generate notices with the correct contacts and share any standardisation cost according to the right table. The features are described on the /funzioni page and the plans with costs can be viewed at /prezzi.