Category
Software
Digital tools to manage a condominium: management software, owner portals, digital signature and archiving, communications and artificial intelligence. How to choose and use technology to work better.
58 articles
Setting up a new condominium in the software quickly
Acquiring a condominium is pointless if setting it up in the software costs days. Data import, correct tables and opening balances make onboarding fast, so taking on a new client no longer scares the firm.
ReadManaging multiple condominiums in one firm: organisation and tools
Managing multiple condominiums in one firm multiplies deadlines, accounting and communications. Here is how to organise the work, divide responsibilities and choose the tools that reduce errors.
ReadA condominium app: what benefits it brings to the management firm
A condominium app is not just a technological gimmick: it cuts the firm's repetitive work, makes communications traceable and gives owners independent access to documents and deadlines. Here are the concrete benefits.
ReadArtificial intelligence for the condominium administrator: real use cases
Artificial intelligence is entering condominium management as a concrete working tool. Here are the real use cases for the condominium administrator, from documents to communications, and the limits to keep in mind.
ReadGoing paperless in the condominium management office
Going paperless means removing paper where it is not needed, digitising workflows and making every document findable. It is a gradual path with concrete benefits from the first steps.
ReadAutomating debtor reminders in the management firm
Chasing debtors is a repetitive, unpleasant task a firm often postpones, harming the condominium's cash. Automating it with a graduated, traceable sequence recovers credits sooner and frees time.
ReadThe Deadline Calendar in the Manager's Office
Meetings, financial statements, system checks and tax deadlines pile up. A shared deadline calendar turns chaos into a clear work plan.
ReadCondominium management software: the essential features
Condominium management software must cover accounting, allocations, meetings, arrears and communication with owners. Here are the features that are truly essential and how to assess them before choosing.
ReadMigrating data from one condominium software to another: a guide
Migrating from one condominium software to another is daunting because of the fear of losing history. Here is which data can be transferred, how to export records, thousandths and balances, and how to verify that the accounts add up after the switch.
ReadHow to choose condominium management software for your firm
Choosing the right condominium management software means looking beyond price. Here are the functions that really matter, from accounting compliant with article 1130 bis to meeting management, from the cloud to data security.
ReadGrowing the portfolio without adding staff
Adding condominiums usually means adding hours, and therefore people. But if each file costs less time, the same firm handles more of them. Here is how automation creates the capacity to grow without adding staff.
ReadBackup and data security for condominium management software
A condominium's data, owner records, accounting and documents, is the practice's asset. Here is how to set up backup and security for condominium management software so you never lose it and stay compliant with the GDPR.
ReadDigital Onboarding of a New Condominium into the Office
Taking on a new condominium is the most delicate moment: if the data goes in well, the management runs smoothly. Here is an orderly digital onboarding.
ReadMaintenance reporting for condominiums with software
Reporting turns the maintenance history into readable analysis: how much each installation costs, which ones generate the most faults, how to plan. It gives the manager concrete arguments for the meeting.
ReadOnline owner portal: what the software provides
The online reserved area gives each owner access to their position, documents and communications. It is the tool that reduces requests to the office and increases transparency.
ReadDigital retention of condominium documents: duties, time limits and benefits
Minutes, registers, invoices and bank documents: the administrator must keep them for years and hand them back at the end of the mandate. Digital retention of condominium documents makes all of this simpler. Here are the duties, time limits and safeguards.
ReadPaying condominium instalments online
Online condominium payments simplify collecting instalments and reconciliation. Here are the available tools, from bank transfer to pagoPA, the dedicated account requirement and the benefits for everyone.
ReadDeadline Tracking for Statutory Obligations in Condominium Software
A condominium deadline tracker gathers tax obligations, contract renewals and periodic system inspections into a single calendar. It is the tool that stops an administrator from discovering a missed deadline only after it is too late.
ReadAutomated Communications to Condominium Owners via Software
Automated condominium communications software sends notices, assembly meeting calls and payment reminders without writing and mailing each one by hand. Every message stays tracked and searchable.
ReadDashboard and KPIs for the Italian Condominium Administrator
A condominium administrator dashboard brings together the key indicators of every building in a single view: arrears, upcoming deadlines, cash balance. It cuts the time spent hunting for information scattered across spreadsheets, emails and folders.
ReadIntegrated e-invoicing in condominium management software
Condominium management software with integrated e-invoicing receives supplier invoices directly into the system, links them to the owners' expenses, and simplifies the obligations tied to Italy's AC tax form. Fewer manual steps mean fewer errors in financial reporting.
ReadDigital signature of condominium documents in Italy
Meeting minutes, resolutions and condominium contracts can be signed electronically with full legal validity. Here is what the Italian CAD and the eIDAS Regulation say, which signatures to use and when it makes sense.
ReadBank integration in condominium management software
Bank integration in condominium management software automatically matches owner payments to outstanding installments and reconciles account transactions. With open banking, the flow becomes almost entirely automatic, cutting both time and error margin.
ReadCondominium software: cloud or locally installed?
Cloud based and locally installed condominium management software solve the same problem in opposite ways. Comparing backups, updates, access and security helps property managers choose deliberately rather than out of habit.
ReadThe online owner portal: what it lets you do
The online owner portal is the reserved area where each resident consults payments, documents and communications of their condominium. Here is what it lets you do and the benefits it brings to owners and administrator.
ReadAutomatic matching of owners' payments in condominiums
Every owner's payment must be linked to the right installment. Here is how the software automates this matching by reading the references of banking transactions, what makes it reliable, and why it keeps arrears under control.
ReadCentralizing Condominium Communications in One Place
Communications scattered across email, PEC and messages breed confusion and loss. Centralizing them in one system brings order, proof and consistency.
ReadMulti-condominium management with a single software
Those who manage several condominiums need an overview and strictly separated data for each entity. Multi-condominium software combines the two needs.
ReadQuotes and supplier orders for condominiums with software
Collecting and comparing quotes in an orderly way is a duty of care for the manager. Software structures the comparison, links the quote to the resolution and turns the award into a tracked order.
ReadManaging condominium tax deadlines without forgetting any
Withholdings, certifications, the withholding agent's return, obligations tied to works: a condominium's tax deadlines are many and repeated for every building. A single schedule with automatic reminders removes the risk of forgetting.
ReadCloud condominium management software: advantages over desktop
Moving from software installed on a pc to cloud condominium management software changes how a firm works. Here are the concrete advantages over desktop, from access anywhere to automatic backups, and what to watch for when choosing.
ReadReceiving suppliers' electronic invoices in condominiums
A condominium receives electronic invoices from suppliers through the SdI. Here is how the software can acquire them automatically, record them as expenses, and link them to payments and withholdings, cutting the manager's manual work.
ReadPreparing the condominium meeting in a single day
Notice, attachments, proxies, quorums and minutes: preparing a meeting can take days if done by hand. With software that starts from data already present it compresses into a day, without missing any formal requirement.
ReadManaging instalments and collections with auto reminders
Issuing instalments, recording collections and chasing defaulters are repetitive tasks. Management software automates them and always keeps each owner's position up to date.
ReadCollaborating Among Colleagues in the Management Office
As the office grows, work must be shared without losing control. Roles, permissions and operational continuity in a single management system.
ReadMaintenance intervention history with software
The intervention history is the building's maintenance memory. In software it records every repair with date, cost and supplier, and becomes the basis for deciding when replacing is better than repairing.
ReadPEC integration in software for notices and mailings
Connecting certified email to the software turns sending meeting notices and official communications into a tracked, legally valid operation. Here is how the integration works, what is worth sending by PEC, and how receipts are kept.
ReadReducing cost-allocation errors with software
Allocation errors are among the most frequent causes of disputes and challenges. Software that applies the right thousandths and the correct criteria to each cost item removes hand calculations and guarantees the total always balances.
ReadDigital document management for the condominium office
A well-structured digital archive makes every condominium document findable in seconds and available to the owners entitled to inspect it, without paper folders or scattered copies.
ReadManaging safety certificates and deadlines with software
Safety certificates for condominium installations have limited validity and must be renewed. Management software tracks every document and its deadline, protecting the manager from missed inspections and liability.
ReadAutomatic F24 generation in condominium software
A condominium remits the withholdings applied to fees using the F24 form. Here is how the software can pre-fill the F24 from the accounting, which data is needed, and why automation cuts errors and delays in payments.
ReadDigital Sending of Condominium Notices: Cost and Savings
Sending notices and meeting calls digitally cuts paper and postage costs, but it must use the right channels. Here are the rules and the real savings.
ReadManaging a hundred condominiums with a small team
Managing a hundred condominiums with three or four people is only possible by removing repeated manual work. Here are the concrete levers, from process standardisation to the owner portal, that let a small team carry a large portfolio.
ReadBuilding assets and installations register in condominium software
The asset register gathers installations, common areas and the building's technical data in a single archive. In software it becomes the basis for maintenance, safety and transparency towards the owners' meeting.
ReadExporting condominium accounting for the accountant
The exchange of data between manager and accountant is often made of scattered files and re-typing. Here is how to export tidy accounting from the software, which documents really matter, and how to cut errors and processing time.
ReadAutomatic financial statement generation with software
The annual statement has a precise structure set by law. Management software generates it from the movements already recorded, with register, financial summary and explanatory note all consistent.
ReadHandling Owners' Requests and Reports with Tickets
A breakdown reported by phone gets lost; one recorded as a ticket gets solved. Here is how to structure owners' requests in a traceable way.
ReadClosing the condominium year-end accounts faster
Closing the year-end statement is one of the heaviest moments of the year for a management firm. With bookkeeping kept current and automatic allocation, closing time drops from weeks to a few days. Here is how.
ReadPayment links and digital collections in condominiums
Giving owners a payment link to settle their installments straight from a smartphone shortens collection times and cuts errors. Here is how digital collections integrated into the software work, and what managers and owners should know.
ReadTickets and fault reports in condominiums with software
A ticketing system turns scattered calls and messages into tracked reports, with priority, owner and history. It shortens response times and gives the manager documentary proof of having acted.
ReadAutomatic Notifications to Owners for Deadlines and Payments
A reminder at the right time gets people to pay sooner and call less. Here is how to set up automatic owner notifications correctly.
ReadAutomatic expense allocation by thousandths with software
Allocation by thousandths is precise but laborious. Software applies the right table to each expense, handles rounding and produces the instalment plan without manual calculations.
ReadCondominium supplier register: managing it with software
A tidy supplier register is the foundation of efficient condominium management. In software it gathers tax data, contracts, compliance checks and the history of interventions, reducing errors in payments and tax obligations.
ReadImporting bank statements into condominium software
Importing the bank statement brings banking transactions into the software by reading a file downloaded from the bank. Here are the most common formats, how to set up the import, what to check, and why it beats manual transcription.
ReadAutomating condominium accounting with management software
Condominium accounting is repetitive and error-prone. Management software records each entry once and propagates it to the register, the financial statement and the account balances, with full traceability.
ReadCutting Repetitive Phone Calls to the Manager's Office
Repetitive owner phone calls drain valuable hours. With structured digital channels the office answers once and stays fully transparent.
ReadScheduled maintenance calendar for condominiums with software
Scheduled maintenance of common areas follows precise deadlines set by law. Management software turns those deadlines into a calendar with automatic reminders, reducing the risk of missed inspections and liability for the condominium manager.
ReadSyncing home banking with condominium software
Connecting the condominium's bank account to your software through open banking brings banking transactions into the tool automatically, every day. Here is how it works, what the PSD2 framework guarantees, and why it simplifies the manager's duties.
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